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Who we are

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We at Magellan Promotions care about your privacy. We want to explain in detail our policies and procedures which we have adopted in order to protect your privacy. We want you to feel confident about how we handle personal information (your name, address, telephone number, credit card number and e-mail address) which you have shared with us and to understand that this information is used to offer you the best possible products, services, experiences, to enter contests/sweepstakes, and participate in promotions/postings or receive samples.

Below is a summary of our privacy policy but, please do take the time to read the policy in detail in the following pages.

We have not or will not share any of your personal information with outside parties without your consent. We will use your personal information to fulfill your requests and to serve you better.

We will only send you information or products you have asked to receive or according to your preferences. Of course, we will honor your opt-out requests.

We do use cookies and web beacons to help us understand how our customers are using the Web site and to provide better functionality, as well as offering you personalized content. We continue to adopt careful and secure procedures to protect any and all of your personal information. Special care is taken to protect any credit card data you provide when you shop online.

We reserve the right to use or disclose your personal information in certain circumstances, such as to satisfy a legal request or to protect our property.

Changes in our policy

While we do not anticipate a need to change this privacy policy very often, we reserve the right to change or replace this policy at our discretion. We invite you to visit this privacy policy area often to ensure you are aware of any changes or updates to this policy.

Consent to this privacy policy

By providing Magellan Promotions with personal information, you are signifying that you do agree with the terms of this privacy policy. If you do not agree with any terms of this policy, please do not submit any personal information or use this site. If you choose not to submit any personal information, you may be denied access to particular areas of the
website and/or from entering sweepstakes/contests, requesting samples, or sending us an email.

Personal information collected and how we use that information

We collect personal information from you (i.e. name, address, phone number, e-mail address, activity information, interests and the like) when you voluntarily provide it to us.
Depending on the reason the information was provided, we may use the information to communicate with you about our products, services, promotions, and to provide information you have requested. We may also use it to make improvements to our product or services.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

You may be prompted to submit personal information in order to:

Magellan Promotions website viewer’s participation in any of these aforementioned activities (and therefore the provision of personal information) is completely voluntary. We will not send anyone any newsletter or email communications, unless we have your consent. We offer our customers the option to cease receiving any of our emails at any time by notifying us by email.

How we use cookies and Web beacons

A cookie is a data file that is placed on your computer while you are visiting the website. These data files allow us to remember vital information that will enhance your experience and make the site more efficient, useful and make your visit as easy as possible. Information that may be kept track of would be IP address, type of browser, operating system, and pages viewed by the user on our site and other sites visited prior to ours. Cookies can be used to help prevent children from entering areas of the site that are intended for adults or teens.

Almost all browsers accept cookies automatically and the system can notify you when a cookie is being sent. You will have to refer to your browser help menu to learn how to disable cookies. Please keep in mind that if you disable cookies, you may not be able to access some of the features on our site.

Web beacons (known as one pixel GIF) are small pieces of computer code which allow us to count how many people visit our site or certain pages on the site or open an e-mail.
It allows us to better customize the website in order to personalize it and improve your experience while visiting. Cookies and web beacons do not collect or contain personal information like your name or your e-mail address.

Chat rooms, message boards and similar forums

Our website offers interactive areas such as chat rooms, message and bulletin boards for our customers use. Please keep in mind that if you use these offerings, such as the chat rooms and message/bulletin boards, anyone can use your personal information and therefore you may receive unsolicited emails. We make no representations and undertake no obligation as to the security of the information that you have voluntarily posted in these chat rooms or message/bulletin boards.

Information sharing

As mentioned earlier, at certain times we may share your personal information with other parties but, only if we have your consent. The security of your personal information is a priority to us. We also may share this personal information to parties who provide services on our behalf. They will only be allowed to use information that directly applies to the service(s) they provide for us, and only for the purpose of providing the service(s). When we use these third parties we require them to protect your information just as we have done.

If we are asked to disclose any of the personal information to law enforcement agencies or if we are required by law, subpoena, court order or government entity, we must comply. We may also have to disclose personal information to conduct an investigation if legal action is brought against someone violating the use of this site.

Credit Card/transaction information

We at Magellan  Promotions are committed to the safety and security of your transactions. To aid us in the assurance of safety and security when using your credit card, we currently use SSL (Secure Sockets Layer) technology. SSL uses the latest technology to create a secure connection from our computer to yours when making an order. It makes it extremely difficult for anyone else to intercept your information. Notwithstanding the use of SSL technology, Magellan Promotions cannot guarantee the security of your transaction(s) on this website.

Links to other websites

We may offer links to other websites outside of our company. We make our best efforts to link with those websites that share the same values as we do. However, these websites should have their own privacy policies and in any event, are not be governed by this privacy policy. We encourage you to read and review these third party privacy policies as we are not responsible for their content or information collection policies as they may treat their information differently.

The Commitment to Children’s Privacy

A note to parents:

We at  Magellan Promotions are committed to and strongly believe in the protection for children online. We want to encourage parents to spend some quality time with their children to review and monitor their online activity. We do not intend to collect any information from children under the age of 13. We may have links to children’s sites and if we would collect information from them on those sites we would do so in compliance with applicable children’s data protection laws. The US websites that do collect information from children under the age of 13, are governed by a privacy statement meeting all of the requirements set forth by the U.S. Children’s Online Privacy Protection Act (COPPA).

When we do collect any information from children, it will only be information that is necessary to take part in the program for which the child will be involved in. Parents are able to review information the child has provided and can make any changes they feel are warranted, and at any time can inform us to remove their child’s information or make no further contact with the child.

Click here to find out how you can obtain a copy of the information your child has provided Magellan Promotions, to update the information or to have your child’s personal information removed.

How to Contact Us

If you should have any questions or concerns about this privacy policy, please email us at This email address is being protected from spambots. You need JavaScript enabled to view it. You may also reach us by telephone at (414) 831-0184.

Postage Permits

We are happy to mail using a client’s USPS non-profit number. Here are a few best practices for this to go smoothly. Let our team know up front on the project so we can make sure to get the information we need right away. 

While our mail house does prefer to use their permit number for the mailing, we can use the client’s permit, If using their permit number, ensure there is enough postage to cover the mailing.

The information we need to in order to use a client’s nonprofit number includes the following:

Formatting the Mailing List

Our account team will advise on specific requirements for your project’s mailing list.  We generally recommend these best practices to format the mailing list: