How the University of Richmond’s Year-End Calendar Mailing Extends Donor Engagement

year-end donor calendar mailing

Challenge: Standing Out in a Crowded Year-End Appeal Season For advancement teams, the final stretch of the year is both critical and crowded. Donors are inundated with appeals, making it increasingly difficult for any single piece to break through and be remembered. The University of Richmond has built a lasting tradition around its annual donor […]

Cornell University Reimagines Alumni Giving with a Choice Store Experience

give-to-get alumni engagement strategy

Challenge: Rethinking How Institutions Thank Their Donors Cornell University wanted to rethink the traditional “give-to-get” alumni engagement strategy for alumni donors. Instead of automatically sending a branded gift, they were looking for a more thoughtful, donor-first approach that offered greater flexibility for opting in. The goals were clear: Give donors the power to choose their […]

How University of Richmond Uses Branded Socks to Spark Repeated Donor Engagement

massive results from annual merch tradition

Challenge In 2020, in-person connection was limited due to the pandemic. The Annual Giving team at the University of Richmond had to find a new way to kick off fundraising with energy and spirit. They decided to try branded merch as a way to engage their donor community from a distance. That first campaign offered […]

Iowa State University Alumni Association Increases Membership with Accelerated Month-long Campaign

alumni associations can increase membership

The Challenge Every year, Iowa State University’s Alumni Association (ISUAA) seeks to increase and engage their members with a month-long campaign. Since membership dues enhance opportunities for student and alumni programming, developing this network is one crucial part of the association’s mission. Three main strategies of this annual campaign include attracting new members, motivating current […]

UGA Scores Big: How Strategic Branded Merch Drives Preseason Donor Engagement

The Challenge As the University of Georgia (UGA) kickstarted their FY25 fundraising efforts, they faced a challenge familiar to many higher education institutions: acquiring new donors and financially engaging recent graduates in a way that resonates with them. It was also important for these donors to feel that their contribution actually makes a difference in […]

Variable Data Best Practices

  • At the quoting stage of your project, please let us know how many fields of variable data your piece will have as this can affect pricing.
  • Data should be provided to us as an Excel spreadsheet with only the applicable data included.
  • Verbiage for variable data fields on artwork file should match up exactly with data fields on spreadsheet.
  • Spacing on artwork must allow for longest data entries. We recommend that your designer tests this in advance to confirm that the fields in the design can fit your longest pieces of data.

Postage Permits

We are happy to mail using a client’s USPS non-profit number. Here are a few best practices for this to go smoothly. Let our team know up front on the project so we can make sure to get the information we need right away. 

While our mail house does prefer to use their permit number for the mailing, we can use the client’s permit, If using their permit number, ensure there is enough postage to cover the mailing.

The information we need to in order to use a client’s nonprofit number includes the following:

Formatting the Mailing List

Our account team will advise on specific requirements for your project’s mailing list.  We generally recommend these best practices to format the mailing list: